Privacy policy

RUN MGMT SRL

Website Privacy Notice

Last updated: 20 October 2022

• 1.

  About this Notice

• 1.1.

  This Privacy Notice ("Notice") explains how we (as defined below) collect, share and use any information that, alone or in combination with other information, relates to you ("Personal Data" ) when you ("You" and "Your") use our website https://runmodelmanagement.com (the "Website") or our services.

• 1.2.

  This Notice also sets out the rights that you have in relation to the Personal Data that we process about you and how you can exercise them.

• 1.3.

  RUN MGMT SRL ("Run MGMT" , "us", "we", or "our") treats compliance with its privacy obligations seriously. This is why we have developed this Notice, which describes the standards that Run Model Management applies to protect Personal Data.

• 1.4.

  For the purposes of this Notice, Run MGMT with registered office at Rue Gabrielle 21, Boîte 3, 1180 Uccle, Belgium, and registered with the Crossroads Bank of Enterprises under number 0766.656.227, acts as the data controller for the Personal Data that is collected via the Website. As a data controller, Run MGMT is responsible for ensuring that the processing of Personal Data complies with applicable data protection law, and specifically with the General Data Protection Regulation.

• 1.5.

  Please take the time to read this Notice carefully. If you have any questions or comments, please contact info@runmodelmanagement.com.

• 2.

  What Personal Data does Run MGMT collect and why?

• 2.1.

  The types of Personal Data that we may collect about you, and the reasons why we process it, include:

• Why we collect your personal information	Personal Data we collect	Legal basis
  Recruiting and analysing models' application	Name and surname; Email; Instagram Account; Phone number; Date of birth; City, country Height; Photos (headshot, profile, and full length).	Decision on entering into a contract (contractual necessity)
  Providing services to our clients and carrying out transactions with them	Name and surname; Email; Telephone number; Job and profession.	Contractual necessity
  Offering our model services including managing our models, organising their participation to events, and promoting our models to clients and potential clients (including on our website)	Name and surname; Email; Postal address; Social network Account(s); Phone number; Date of birth; City; Height; Photos (headshot, profile, and full length); Books; Gender; Body measurements; Physical characteristics (eye and hair colours, tattoos, piercings, etc.) Identity documents Bank account details; Food intolerances or dietary restrictions; For models running at Paris Fashion Week (and subject to French legal requirements) or when requested by the client: Medical certificate (proving model is not suffering from anorexia and a sufficient BMI level).	Contractual necessity
  Event registration	Name and surname; Email address; Telephone number; Job and profession.	Contractual necessity
  Providing exclusive email updates, promotions, and notifications including i n f o r m a t i o n a b o u t o u r services or events	Name and surname; Photos/videos; Body measurements; Email address.	Consent (unless a legal exception applies, in which case we would rely on our legitimate interest in promoting our services)
  Contacting you following your request and responding to your queries	Email address; Any information included in the content of the request/queries.	Our legitimate interest in responding to requests
  D i s p u t e s a n d l e g a l proceedings	Any information relevant or potentially relevant to a dispute or legal proceeding affecting us.	Our legitimate interest in defending our rights and interests in court
  Contacting you or others on your behalf	Telephone number; Next of kin contact details; Emergency contact details.	Our legitimate interest to contact you or others in t h e e v e n t o f a n emergency

• 2.2.

  From time to time, we may receive Personal Data about you from third party sources (i.e. other agencies with whom models have a contractual agreement in place), but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your Personal Data to us.
  
  The types of Personal Data we collect from third parties include name and surname, passport details, photos, books, emails, body measurements, medical certificates and we use this Personal Data we receive from these third parties to fulfil commission agreements with other agencies.

• 2.3.

  We do not process any Personal Data that may contain information relating to a person’s ethnic origin, political opinions or religious beliefs, physical or mental health conditions, sexual orientation, commission, or alleged commission of criminal offences and biometric information, except in certain circumstances, when we are required to collect health data by law (i.e. when national law requires for reasons of substantial public interest to obtain a medical certificate for models to fight against anorexia) or if we obtain your explicit consent (i.e. when there is no law for reasons of substantial public interest, or for the collection of dietary requirements when you participate in an event). You have the right to decline to provide your consent and/or (if provided) to withdraw your consent at any time.

• 3.

  Who does Run MGMT share your Personal Data with?

• 3.1.

  We may disclose your Personal Data to the following categories of recipients:

• (a)

  to our third party vendors, services providers and partners who provide data processing services to us, or who otherwise process Personal Data for purposes that are described in this Notice or notified to you when we collect your Personal Data. More specifically, we disclose some of your Personal Data to our service providers who provide us with the following types of services: IT platform management or support services, photograph services, makeup services, hairdressers, stylists, printing services, travel agencies and our website provider;

• (b)

  to our clients or potential clients (i.e. other agencies, brands, photographs, magazines, stylists, casting directors) for purposes that are described in this Notice or notified to you when we collect your Personal Data

• (c)

  to the users of our Website, who can download books, photos and the photo data that are available online.

• (d)

  to any competent law enforcement body, regulatory, government agency, court or other third party, where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;

• (e)

  to our auditors, advisors, legal representatives and similar agents in connection with the advisory services they provide to us for legitimate business purposes and under contractual prohibition of using the Personal Data for any other purpose;

• (f)

  to a potential buyer (and its agents and advisers) in connection with any proposed purchase, merger or acquisition of any part of our business, provided that we inform the buyer it must use your Personal Data only for the purposes disclosed in this Notice;

• (f)

  to a potential buyer (and its agents and advisers) in connection with any proposed purchase, merger or acquisition of any part of our business, provided that we inform the buyer it must use your Personal Data only for the purposes disclosed in this Notice;

• (g)

  to any other person if you have provided your prior consent to the disclosure.

• 4.

  How we protect your privacy

• 4.1.

  We will process Personal Data in accordance with this Notice, as follows:

• (a)

  Fairness: We will process Personal Data fairly. This means that we are transparent about how we process Personal Data and that we will process it in accordance with applicable law.

• (b)

  Lawfulness: We will process Personal Data only on lawful grounds.

• (c)

  Purpose limitation: We will process Personal Data for specified and legitimate purposes, and will not process it in a manner that is incompatible with those purposes, unless permitted by applicable data protection laws.

• (d)

  Data minimization: We will process Personal Data that is adequate, relevant and limited to what is necessary to achieve the purposes for which the data are processed.

• (e)

  Data accuracy: We take appropriate measures to ensure that the Personal Data that we hold about you is accurate, complete and, where necessary, kept up to date. However, it is also your responsibility to ensure that your Personal Data is kept as accurate, complete and current as possible by informing Run MGMT us promptly of any changes or errors. You should notify us of any changes to the Personal Data that we hold about you (e.g. a change of address).

• (f)

  Data security: We use appropriate technical and organisational measures to protect the Personal Data that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your Personal Data.

• (g)

  Limited Retention: We keep your Personal Data in a form that allows us to identify you for as long as necessary to achieve the purposes for which we are processing your data and do not store your data for longer, unless we must comply with applicable laws.

• 5.

  Data retention and deletion

• 5.1.

  We retain Personal Data we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements). Models' personal data are retained for the duration of the contract with Run MGMT, and up to 12 months after the termination of our agreement.

• 5.2.

  When we have no ongoing legitimate business need to process your Personal Data, we will either delete or anonymise it or, if this is not possible (for example, because your Personal Data has been stored in backup archives), then we will securely store your Personal Data and isolate it from any further processing until deletion is possible.

• 6.

  International transfers of data

• 6.1.

  Your Personal Data may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).

• 6.2.

  Specifically, our servers are located in Belgium (Google Europe-West1 Zone). Our partners (namely, other agencies or more generally, clients) operate outside of the EEA, and more specifically in the United States, Canada, Japan, South Korea, Australia, Argentina, Brazil, China, Mexico, Turkey, Singapore, and South Africa. This means that when we collect your Personal Data we may disclose it in any of these countries where we work with foreign agencies. Some of these countries have been deemed to offer an adequate level of protection by the European Commission, i.e. South Korea, Japan, Argentina and Canada.

• 6.3.

  However, we have taken appropriate safeguards to require that your Personal Data will remain protected in accordance with this Notice. These include implementing the European Commission’s Standard Contractual Clauses for transfers of Personal Data with our partners, which require them to protect Personal Data they process from the EEA in accordance with European Union data protection law. Further details can be provided upon request.

• 6.4.

  In the absence of an adequacy decision or Standard Contractual Clauses, we may rely on the derogations as set forth in Article 49 of the GDPR. Specifically, when the transfer is necessary for the conclusion or performance of a contract concluded in your interest between us and our partners.

• 7.

  Your data protection rights

• 7.1.

  You have the following data protection rights:

• (a)

  If you wish to access, correct, update or request deletion of your Personal Data, you can do so at any time by contacting us using the following contact details info@runmodelmanagement.com.

• (b)

  In addition, in certain circumstances, as stipulated in the applicable data protection legislation, you can object to processing of your Personal Data, ask us to restrict processing of your Personal Data or request portability of your Personal Data. Again, you can exercise these rights by contacting us using the following contact details info@runmodelmanagement.com.

• (c)

  You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you.

• (d)

  If we have collected and process your Personal Data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Data conducted in reliance on lawful processing grounds other than consent.

• (e)

  If you have a complaint or concern about how we are processing your Personal Data then we will endeavour to address such concern(s). If you feel we have not sufficiently addressed your complaint or concern, you have the right to complain to a data protection authority about our collection and use of your Personal Data. For more information, please contact the Belgian Data Protection Authority (available here) or your local data protection authority (Contact details for data protection authorities in the European Economic Area, Switzerland and certain non European countries are availablehere.)

• 7.2.

  We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

• 8.

  Linking to other websites

• 8.1.

  The Website may contain hyperlinks to websites owned and operated by third parties. These websites have their own privacy policies and we urge you to review them. They will govern the use of Personal Data you submit whilst visiting these websites.
  
  We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.

• 9.

  Updates to this Notice

• 9.1.

  We may update this Notice from time to time in response to changing legal, technical or business developments. When we update our Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Notice changes if and where this is required by applicable data protection laws.

• 9.2.

  You can see when this Notice was last updated by checking the “last updated” date displayed at the top of this Notice.